The purpose of this policy is to establish how BM Glass Coatings’ information security facilities, resources and assets must be used. It creates a standard for handling personal data within BM Glass Coatings.
The scope of this policy extends to all departments, employees, contractors, vendors and partner agencies who use/access BM Glass Coatings’ information security facilities.
All BM Glass Coatings information assets must be classified and handled in accordance with our information classification procedure. More information on BM Glass Coatings’ information classification can be retrieved by contacting the BM Glass Coatings office.
All users of company owned computers must ensure at all times that:
Many Internet sites that contain unacceptable content are blocked automatically by the company’s systems. However, it is not possible to block all “unacceptable” sites electronically. You must not therefore deliberately view, copy or circulate any material that:
BM Glass Coatings records the details of all Internet traffic. This is done in order to protect the company, and its employees, customers and information from security breaches, including hacking and to ensure that ‘unacceptable’ sites are not being visited.
Personal use of BM Glass Coatings email is permitted at a reasonable amount.
It is inappropriate to use BM Glass Coatings email address for personal use as it may give the impression that any business is on behalf of the company.
You must not use the email system in any way that is insulting or offensive. You must not deliberately view, copy or circulate any material that:
Personal social media is allowed during working hours but at a reasonable amount. You can use the social media for personal use before you start work, during your lunchtime, or after work.
All employees should be aware that the organisation regularly monitors the internet and social media in reference to its work and to keep abreast of general internet commentary, brand presence and industry/customer perceptions.. The organisation reserves the right to utilise for disciplinary purposes any information that could have a negative effect on the organisation or its employees, which management comes across in regular internet monitoring, or is brought to the organisation’s attention by employees, customers, members of the public, etc.
All employees are prohibited from using or publishing information on any social media sites, where such use has the potential to negatively affect the organisation or its staff. Examples of such behaviour include, but are not limited to:
All employees of BM Glass Coatings must adhere to the following when engaging in social media:
Guidelines relating to mobile device usage can be found in the Mobile Device Acceptable Use Policy.
BM Glass Coatings computer systems are under continuous threat from hackers, virus/malware infections, data and equipment theft. The company must remain vigilant at all times in order to safeguard information and data and to protect the security and integrity of all information security systems.
Users of all BM Glass Coatings computers and devices must ensure that:
Any warnings visible on screen from the Company’s Antivirus/Antimalware software about identified/detected threats from viruses/malware should be reported to Senior Management immediately.
Personal devices which are not the property of BM Glass Coatings including mobile phones must not be used to record or capture information relating to the Company and its services.
Breaches of this policy and/or security incidents can be defined as events which could have, or have resulted in, loss or damage to BM Glass Coatings assets, or an event which is in breach of the Company’s security procedures and policies.
All BM Glass Coatings employees, elected members, partner agencies, contractors and vendors have a responsibility to report security incidents and breaches of this policy as quickly as possible through to BM Glass Coatings top management/IT. This obligation also extends to any external organisation contracted to support or access the Information Systems of BM Glass Coatings.
BM Glass Coatings will take appropriate measures to remedy any breach of the policy and its associated procedures and guidelines through the relevant frameworks in place. In the case of an individual then the matter may be dealt with under the disciplinary process which is outlined in the Disciplinary Policy.
All users of the BM Glass Coatings information security facilities must comply with this policy and be aware of the Company’s Information Security Policy.
This document forms part of the BM Glass Coatings Information Security Management System and as such, must be fully complied with.